What is Equipment Rental Software?

Last Updated on August 6, 2022 by

With managing operations, keeping track of equipment is a huge challenge for many businesses. AV equipment rental software as a back-office tool.

The misery becomes compounded once a fragment of equipment is moved from one indigenous job site to choice job site or to several further job sites. Figuring out which assets are assigned to your staff can furthermore be a event headache point.

We, meet the expense of companies a trustworthy asset paperwork answer that is modern, intuitive, and versatile to meet the companys objectives.

Our equipment rental software is used as a back-office tool that helps issue owners, chief financial officers (CFOs), bookkeepers, and accountants track and control valuable assets.

Find out how our equipment rental dealing out software can assist you keep mature and grant from streamlining tasks when accounting, tracking, inventory, scheduling, maintenance, and reporting.

What is Equipment Rental Software?

Equipment rental software provides companies in the same way as tools to streamline processes, organize operations, rule assets, and calculate depreciation.

Using this software solution, you can furthermore ration equipment to employees, schedule maintenance, and put it on back-office operations, in the manner of accounting and bookkeeping.

From an involved perspective, you compulsion to track and folder every the assets you own. You can ration a barcode or serial number to categorize the equipment in your inventory, appropriately youll know what is straightforward and what is inborn used.

Having a book of an assets archives after that lets you plot regular child maintenance for indispensable equipment.

Invoices, certificates and how-to guides can be stored under each assets file to make documentation easier.

Cloud-Based Equipment Rental Software Features

We, comprehend your obsession for a answer that increases compliance and efficiency at all level of operations.

Our cloud-based platform is developed to streamline and tally up the processes of your business.

With our equipment rental software, you can govern your back-end operations as soon as these key features:

Accounting	Track expenses and revenue with a general ledger, accounts payable, and accounts receivable.
Asset Tracking	Keep track of your assets, their location, and who is using the asset. Store valuable information on your assets, like pricing, payment processing, billing, and invoicing.
Asset Tagging and GPS Tracking	Scan your assets with tagging tools, such as barcodes, QR codes, or RFID tags. They provide information on their condition, cost, who is using them, and when they require maintenance. You can also use GPS tracking to find the current location of the equipment. Tracking your equipment usage ensures that the asset is returned on time.
Availability Schedule	Providing availability information for a particular piece of equipment helps businesses allocate tasks and schedule equipment use accordingly.
Check-in and Check-out	Improve the speed and flexibility of equipment check-in and check out while reducing errors.
Employee Management	Easily assign valuable assets to your staff and increase employee accountability. You can issue fees to employees if the asset is returned late or lost. Manage your employee’s performance and productivity by determining equipment usage.
Fixed Asset Management	Track your assets’ valuation, cost, depreciation, and gain or loss.
Inventory Management	Store asset information and monitor their usage to anticipate future needs. You can determine if you need to purchase more equipment by analyzing a specific asset’s availability rate and depreciation.
Lease Management	Input and access signed leases to review their terms.
Maintenance Management	Track your maintenance history and create schedules for upcoming preventive or predictive maintenance. Record any equipment issues you or your staff may have for further inspection and repair.
Order Management and Tracking	Input and access information on the equipment order process.
Reporting and Analytics	Improve your business operations by recording and analyzing critical performance data. Generate reports based on various factors, including asset values, utilization, and depreciation. Determine the downtime of equipment to ensure their quantity is sufficient.

Equipment Rental Software Benefits

Our equipment rental software can put up to the middle publicize and fast-growing little businesses accomplish their company goals and accumulate through 9 key benefits:

Streamline Your Operations

You craving to control several aspects of an equipment operation, such as the inventory of assets, their location, staff, servicing, and maintenance.

Whether you obsession fleet supervision or you just want to preserve construction equipment, you can streamline your operations using an all-in-one software solution.

Our rental software helps you direct your equipment by storing vital guidance on asset maintenance, invoicing, and certificates.

Reduce Equipment Downtime

Equipment rental software offers exchange ways of reducing equipment downtime.

Our rental software solution has child support organization features that can monitor metrics, considering overall usage, depreciation, repair schedules, and child support dates.

These grant archives data determine whether to prescribe predictive or preventive maintenance.

Predictive child support can be performed during robot operation to identify and quarters potential issues. Meanwhile, preventative child maintenance is regularly performed on the equipment to prevent problems previously they occur.

By ensuring that assets are adequately repaired and maintained, your equipment will have a longer lifespan, allowing you to save earning from rentals.

Organize Schedules

Knowing whether your assets are in use or just sitting in this area is essential for reducing downtime and increasing your compensation upon investment (ROI).

Equipment processing software provides presidency and increased transparency into scheduling. This way, you can focus upon maximizing the equipment you have on hand and layer overall productivity.

Using an organized encyclopedia makes it easier to look which assets are in use and are not in use. You can moreover assign tasks by viewing the reference book and identifying the employee assigned to a particular piece of equipment.

Increase Transparency

A centralized software answer increases transparency and gives you keenness into your thing by offering a unified data overview of your assets.

This transparency helps you anticipate needs within your thing and ensures better coordination in the middle of members of your team.

For example, in rental operations, the finance department needs visibility upon how the assets are temporary and depreciating higher than time.

Equipment rental software can meet the expense of the guidance they craving to make smarter financial decisions.

Generate Reports and Insights

Equipment rental software later than a centralized and updated guidance base enables you to generate reports to direct your operations and key play indicators.

You can track inventory, equipment availability, employee productivity, the computer graphics cycle of equipment, asset maintenance, and revenue in real-time.

You can as well as acquire insights on the equipment afterward the highest demand, which one has short-term (better gain but anomalous income) and long-term (steady allowance but less profit) renting potential.

These insights will incite you bill your portfolio past the right mix of high-demand, short-term, long-term, and high-rate assets.

Provide Updates and Reminders

Equipment rental software ensures that all the suggestion your situation collects is consolidated in a single place.

It is easier to make decisions, and you dont have to distress very nearly missing anything because you can get counsel updates on time.

For instance, you can easily streamline your reminders to keep times and maintenance on asset servicing.

The rental software solution furthermore decreases reliance upon direction and spreadsheets, which can ease the pressure upon your employees.

Manage Invoices and Documents

Having all your indispensable documents, such as rental contracts, billing, and invoices, in one area keeps your situation more organized and secured.

With a rental software solution, you can easily entrance guidance upon your assets, such as buy dates or locations. You can in addition to approach insurance and warranty information upon your equipment.

Equipment rental software stores any documentation on your assets for simple reporting and suggestion afterward you compulsion it.

Schedule Maintenance

Keep your equipment paperwork optimally by staying upon top of required maintenance. Using the assigned instruction on your assets, you can schedule fix or child maintenance to maximize their usage and productivity.

You can as a consequence review detailed money records logs to invade the cost of labor and parts. These instruction put up to bookkeepers and accountants unlimited their job quickly.

Improve thing Processes

Back-office software is plus critical in managing, tracking, and maintaining a companys assets more efficiently.

Centralized rental paperwork software improves processes within various departments, including finance, recommendation technology (IT), sales, or human resources (HR). You can coordinate next further teams to keep period and shorten errors.

Equipment rental software helps create your operations easier, faster, and more efficient.

What to look for in Equipment Rental Software

When looking for equipment rental software to use, its important to choose one that specifically fits your event needs.

Here are some of the things you should decide like buying equipment rental software.

Identify Goals and exploit Indicators

Every concern has a set of goals and key show indicators. For instance, stifling equipment rental companies may decide keep and long-term billing essential to their workflow.

What are you looking to accomplish in your business? complete you want to boost your profitability, increase utilization and sales, or condense allowance costs?

Perhaps youd afterward to swell your inventory management, decline reliance on paper, or create operations more efficient.

At we back up you align your goals in the manner of our advanced asset dealing out solution. Our system provides features that can accommodate your concern needs and empower your workforce.

Consolidate business Requirements

Using the right rental presidency system for your matter goes on top of choosing a software solution. You also infatuation to identify the following:

Review your administrative, technical, and integration requirements.

Find out if you have further technologies that compulsion a processing system.

Ensure that you are getting the software functionality for your current and difficult needs.

Determine if you habit to merge your existing accounting software, when QuickBooks, or talk to an enterprise resource planning (ERP) rental software.

Identify other requirements aside from technology. believe to be the employees who will use the system, and if they dependence additional withhold or training.

Use real scenarios youve encountered back to know what you obsession to accommodate.

Whether you need to run your asset value or depreciation, allows integration taking into account further software systems, next Xero and Netsuite, to back up streamline your operations.

Adoption & Ease of Use

Getting your employees up-to-speed upon the softwares functionalities is vital to overall operations and your bottom line. A rental system subsequent to easy-to-use features helps you keep get older on key concern tasks.

When receiving software demonstration, pay attention to specific functions, including asset tagging, equipment usage accountability, and fix or function order.

Does the system use logical and affable methods? Is the software Microsoft Windows-based? Or does it use a lesser-known or outmoded platform?

With our easy-to-use features, ensures the overall productivity of your thing in the long run. Our asset direction platform comes subsequently general how-tos and guides to support you make the most out of our system.

Reporting Capabilities

Find a management system taking into consideration the capacity of generating reports based on specific data. The system analyzes valuable details to help you create unassailable thing decisions.

You should be able to harvest instruction upon asset depreciation, income reports, utilization, staff reports, ROI, and inventory analysis reports.

Our system offers reporting upon valuable data, such as asset locations, values, history, and depreciation. We in addition to support your business consent and audit-readiness.

High vibes Support

No thing how well-behaved the system is, obscure issues cannot be avoided. in the manner of you conflict worry dealing afterward the system, make determined that encourage is clear later than you habit it.

A maintain team is an integral allocation of your rental meting out system experience. Software vendors should be dexterous to handle problems and issues as they arise.

A good sustain system offers advice through toll-free phone calls, free software updates, monthly support subscriptions, other training, or seminars.

The system should then have enough money you insights from addict forums and communities in the rental industry.

We, value our customers. Our keep team is always ready to help you later than your questions and concerns via phone or email.

We in addition to have the funds for training via documentation, webinars, sentient online, and in-person sessions. taking into account managing operations, keeping track of equipment is a huge challenge for many businesses.

The suffering becomes compounded in the manner of a piece of equipment is moved from one indigenous job site to unorthodox job site or to several further job sites. Figuring out which assets are assigned to your staff can with be a event sting point.

We, offer companies a trustworthy asset admin answer that is modern, intuitive, and versatile to meet the companys objectives.

Our equipment rental software is used as a back-office tool that helps concern owners, chief financial officers (CFOs), bookkeepers, and accountants track and rule valuable assets.

Find out how our equipment rental government software can help you save era and child support from streamlining tasks next accounting, tracking, inventory, scheduling, maintenance, and reporting.

ERS oilfield tickets?

Equipment rental software provides companies later tools to streamline processes, organize operations, rule assets, and calculate depreciation.

Using this software solution, you can as a consequence apportion equipment to employees, schedule maintenance, and produce an effect back-office operations, in imitation of accounting and bookkeeping.

From an functioning perspective, you craving to track and lp every the assets you own. You can assign a barcode or serial number to categorize the equipment in your inventory, therefore youll know what is comprehensible and what is innate used.

Having a baby book of an assets records along with lets you plan regular child support for necessary equipment.

Invoices, certificates and how-to guides can be stored below each assets file to make documentation easier.

Cloud-Based Equipment Rental Software Features

We, comprehend your craving for a answer that increases adaptableness and efficiency at every level of operations.

Our cloud-based platform is developed to streamline and augment the processes of your business.

With our equipment rental software, you can run your back-end operations subsequently these key features:

Accounting	Track expenses and revenue with a general ledger, accounts payable, and accounts receivable.
Asset Tracking	Keep track of your assets, their location, and who is using the asset. Store valuable information on your assets, like pricing, payment processing, billing, and invoicing.
Asset Tagging and GPS Tracking	Scan your assets with tagging tools, such as barcodes, QR codes, or RFID tags. They provide information on their condition, cost, who is using them, and when they require maintenance. You can also use GPS tracking to find the current location of the equipment. Tracking your equipment usage ensures that the asset is returned on time.
Availability Schedule	Providing availability information for a particular piece of equipment helps businesses allocate tasks and schedule equipment use accordingly.
Check-in and Check-out	Improve the speed and flexibility of equipment check-in and check out while reducing errors.
Employee Management	Easily assign valuable assets to your staff and increase employee accountability. You can issue fees to employees if the asset is returned late or lost. Manage your employee’s performance and productivity by determining equipment usage.
Fixed Asset Management	Track your assets’ valuation, cost, depreciation, and gain or loss.
Inventory Management	Store asset information and monitor their usage to anticipate future needs. You can determine if you need to purchase more equipment by analyzing a specific asset’s availability rate and depreciation.
Lease Management	Input and access signed leases to review their terms.
Maintenance Management	Track your maintenance history and create schedules for upcoming preventive or predictive maintenance. Record any equipment issues you or your staff may have for further inspection and repair.
Order Management and Tracking	Input and access information on the equipment order process.
Reporting and Analytics	Improve your business operations by recording and analyzing critical performance data. Generate reports based on various factors, including asset values, utilization, and depreciation. Determine the downtime of equipment to ensure their quantity is sufficient.

Equipment Rental Software Benefits

Our equipment rental software can put up to the middle push and fast-growing small businesses achieve their company goals and amass through 9 key benefits:

Streamline Your Operations

You need to manage several aspects of an equipment operation, such as the inventory of assets, their location, staff, servicing, and maintenance.

Whether you craving fleet admin or you just want to preserve construction equipment, you can streamline your operations using an all-in-one software solution.

Our rental software helps you run your equipment by storing essential guidance on asset maintenance, invoicing, and certificates.

Reduce Equipment Downtime

Equipment rental software offers swap ways of reducing equipment downtime.

Our rental software answer has grant meting out features that can monitor metrics, later overall usage, depreciation, repair schedules, and keep dates.

These keep archives data determine whether to prescribe predictive or preventive maintenance.

Predictive child maintenance can be performed during robot operation to identify and habitat potential issues. Meanwhile, preventative allowance is regularly performed on the equipment to prevent problems previously they occur.

By ensuring that assets are tolerably repaired and maintained, your equipment will have a longer lifespan, allowing you to keep earning from rentals.

Organize Schedules

Knowing whether your assets are in use or just sitting more or less is vital for reducing downtime and increasing your recompense on investment (ROI).

Equipment doling out software provides dispensation and increased transparency into scheduling. This way, you can focus upon maximizing the equipment you have upon hand and buildup overall productivity.

Using an organized directory makes it easier to see which assets are in use and are not in use. You can also ration tasks by viewing the reference book and identifying the employee assigned to a particular fragment of equipment.

Increase Transparency

A centralized software solution increases transparency and gives you acuteness into your concern by offering a unified data overview of your assets.

This transparency helps you anticipate needs within your event and ensures improved coordination together with members of your team.

For example, in rental operations, the finance department needs visibility upon how the assets are the stage and depreciating greater than time.

Equipment rental software can present the instruction they habit to make smarter financial decisions.

Generate Reports and Insights

Equipment rental software bearing in mind a centralized and updated guidance base enables you to generate reports to manage your operations and key affect indicators.

You can track inventory, equipment availability, employee productivity, the computer graphics cycle of equipment, asset maintenance, and revenue in real-time.

You can as well as get insights on the equipment behind the highest demand, which one has short-term (better gain but peculiar income) and long-term (steady income but less profit) renting potential.

These insights will help you tally your portfolio in the same way as the right mix of high-demand, short-term, long-term, and high-rate assets.

Provide Updates and Reminders

Equipment rental software ensures that every the recommendation your situation collects is consolidated in a single place.

It is easier to create decisions, and you dont have to make miserable roughly missing all because you can get opinion updates upon time.

For instance, you can easily streamline your reminders to keep period and child support upon asset servicing.

The rental software answer with decreases reliance on executive and spreadsheets, which can ease the pressure on your employees.

Manage Invoices and Documents

Having every your vital documents, such as rental contracts, billing, and invoices, in one place keeps your concern more organized and secured.

With a rental software solution, you can easily permission suggestion on your assets, such as purchase dates or locations. You can also open insurance and warranty guidance upon your equipment.

Equipment rental software stores any documentation on your assets for easy reporting and hint considering you habit it.

Schedule Maintenance

Keep your equipment government optimally by staying upon top of required maintenance. Using the assigned opinion on your assets, you can schedule repair or money to maximize their usage and productivity.

You can afterward evaluation detailed grant history logs to take possession of the cost of labor and parts. These counsel put up to bookkeepers and accountants fixed their job quickly.

Improve concern Processes

Back-office software is then essential in managing, tracking, and maintaining a companys assets more efficiently.

Centralized rental handing out software improves processes within various departments, including finance, recommendation technology (IT), sales, or human resources (HR). You can coordinate considering new teams to save become old and reduce errors.

Equipment rental software helps create your operations easier, faster, and more efficient.

What to see for in Equipment Rental Software

When looking for equipment rental software to use, its important to pick one that specifically fits your event needs.

Here are some of the things you should adjudicate with buying equipment rental software.

Identify Goals and appear in Indicators

Every concern has a set of goals and key action indicators. For instance, stuffy equipment rental companies may adjudicate grant and long-term billing valuable to their workflow.

What are you looking to accomplish in your business? pull off you desire to boost your profitability, growth utilization and sales, or edit grant costs?

Perhaps youd in the manner of to add up your inventory management, end reliance on paper, or create operations more efficient.

we incite you align your goals taking into account our advanced asset doling out solution. Our system provides features that can accommodate your business needs and empower your workforce.

Consolidate concern Requirements

Using the right rental management system for your issue goes higher than choosing a software solution. You moreover need to identify the following:

Review your administrative, technical, and integration requirements.

Find out if you have new technologies that habit a dealing out system.

Ensure that you are getting the software functionality for your current and unconventional needs.

Determine if you need to fuse your existing accounting software, once QuickBooks, or take up an enterprise resource planning (ERP) rental software.

Identify other requirements aside from technology. consider the employees who will use the system, and if they compulsion additional withhold or training.

Use real scenarios youve encountered past to know what you obsession to accommodate.

Whether you craving to rule your asset value or depreciation, allows integration subsequently further software systems, once Xero and Netsuite, to help streamline your operations.

Adoption & Ease of Use

Getting your employees up-to-speed on the softwares functionalities is vital to overall operations and your bottom line. A rental system past easy-to-use features helps you keep become old on key thing tasks.

When receiving software demonstration, pay attention to specific functions, including asset tagging, equipment usage accountability, and repair or do its stuff order.

Does the system use rational and friendly methods? Is the software Microsoft Windows-based? Or does it use a lesser-known or pass platform?

With our easy-to-use features, ensures the overall productivity of your matter in the long run. Our asset doling out platform comes next general how-tos and guides to back you create the most out of our system.

Reporting Capabilities

Find a admin system subsequently the power of generating reports based upon specific data. The system analyzes essential details to urge on you create strong issue decisions.

You should be able to harvest guidance on asset depreciation, allowance reports, utilization, staff reports, ROI, and inventory analysis reports.

Our system offers reporting on vital data, such as asset locations, values, history, and depreciation. We in addition to sustain your business consent and audit-readiness.

High mood Support

No concern how well-behaved the system is, mysterious issues cannot be avoided. subsequently you stroke badly affect dealing in the manner of the system, make definite that support is simple bearing in mind you infatuation it.

A sustain team is an integral allowance of your rental supervision system experience. Software vendors should be skilled to handle problems and issues as they arise.

A fine withhold system offers advice through toll-free phone calls, free software updates, monthly retain subscriptions, additional training, or seminars.

The system should moreover find the money for you insights from addict forums and communities in the rental industry.

We, value our customers. Our maintain team is always ready to put up to you taking into account your questions and concerns via phone or email.

We furthermore have the funds for training via documentation, webinars, living online, and in-person sessions.

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