The Only Birthday Party Essentials Checklist You’ll Ever Need

The Only Birthday Party Essentials Checklist You’ll Ever Need
Confetti flying around group of cheerful friends celebrating a party with large cake and drinks on table in foreground

Last Updated on September 9, 2023 by

Despite what some people might think, you’re never too young or old to have a birthday party. Throwing a surprise party for your loved one is something that will never go out of style.

If you’ve never planned a birthday party before, it might seem overwhelming. Party planning should be fun! To make things easier on you, we created the only birthday party essentials checklist you’ll ever need.

Keep reading to learn more.


Birthday party essentials have the guests in mind which is why partyware is important. Your main focus for partyware should be the table.

You’ll need a festive tablescape that matches the theme of the party and creates a wow factor. Tableware can be patterned, colored, or, of course, themed.

Add these items to your birthday party checklist:

  • Table covers
  • Plates
  • Napkins
  • Cutlery
  • Cups and straws
  • Serving platters or bowls

Disposable party supplies are the easiest for post-party cleanup.


You can’t throw the best birthday party without decorations. Whether it’s a first birthday or a 50th, balloons are always a great addition to any party. Personalized balloons are a fun, inexpensive way to make the birthday celebration special. Also, these given mentioned items are add-ons that some people tend to forget or don’t think of when shopping:

  • Confetti
  • Garlands
  • Lanterns
  • Hanging decor
  • Birthday banner
  • Lights
  • Yard signs

If you have a party theme, you can really go all out with the decorations. Depending on the types of venues you are looking at, you can buy a lot to fill the entire room.

Balloons are a party staple that you can pick up or inflate yourself. During your party planning, decide which balloons work best with your theme. Foil and latex balloons are common but you can also try balloon bouquets or weights.

Sweet Treats

When planning a party, some forget you can have more sweet treats than just a birthday cake. You can even use candy as part of your decor. Grab a container and fill them up with candy that matches the color of your party.

Once you have found the perfect birthday cake, don’t forget these essential cake supplies:

  • Candles
  • Cake decorations
  • Cake or cupcake stand
  • Baking pans

You can spruce up a store-bought cake if you don’t want to make your own by adding decorations.


You don’t get the title “best party of the year” without entertainment. If you have a theme, find activities that are fit for guests to enjoy. Here are some ideas:

  • Photobooth
  • Games and puzzles
  • Music and dancing
  • Character rental
  • Arts and crafts

Although it is nice to entertain guests, you should choose entertainment that the birthday guest of honor will enjoy the most.

Birthday Party Essentials: Are These Items on Your List?

It’s best to get party planning out of the way in one go, but shopping isn’t easy without a list. With the birthday party essentials in this guide, you’ll have everything you need to plan the best party of the year.

To make things easier consider what the birthday guest likes most. Find a theme that fits to make partyware, decorations, sweet treats, and entertainment simple to find.

Read More: How to Choose the Best Venue for Your Kid’s Birthday Party?

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